Digital Orientation Pack

We strongly recommend that all new families read through the Parent and Student Handbook before commencing at Edinburgh College. This should be your go-to resource for information about all aspects of the school.

To view the handbook and other useful documents, please visit our Student/Parent Resources.

Every student must read and sign the ICT Agreement along with their parents before commencing at the school. Students who have not completed this form will not be able to access school ICT resources, the school network, or email at school. ICT usage is an essential part of our program across all year levels, and students without access will be unable to participate in the school program.

If you and your child have not yet completed this form, please click here to submit a form.

Students entering Years 7 - 12 must purchase a Chromebook through the school's Order Portal. The portal ensures that all devices match our requirements, are in good condition, are up to date and are configured correctly for school management and control.

We recommend that students order their device at least one month before commencement in case of delivery delays.

If you would like your child to use our school bus for transport to and from school each day, please complete our Bus Application Form as early as possible.

Please note that our service has limited seating and service locations. Therefore, a place cannot be guaranteed to all applicants. Current students already using the bus service will take priority over new applicants.

Click here to learn more about the bus service.

Academic and Sports uniforms can be purchased from our on-site Uniform Shop.

Please refer to the handbook for uniform requirements and guidelines. All students should wear an academic uniform on their first day unless otherwise specified by their teacher.

Primary

All stationery for Primary students is provided by the school and is included in school fees. Students will receive their resources at school as they are needed.

Secondary

Textbooks and stationery for Secondary students can be purchased from Lilydale Books.

You will receive an email request to update your student's information via the Consent2Go system. This request will be sent to you shortly before the commencement date, usually in the preceding holiday period. Each parent will receive a separate invitation to update. Please make sure to review all details to ensure they are accurate and up to date.

This includes information such as:

• Address and contact details
• Census data (eg. education and occupation)
• Student medical conditions and plans
• Student photo permission
• Emergency contacts

3C Kidz Care provides before- and after-school care for Primary students from 7 am until the start of school, and from the end of school until 6 pm. There is an additional fee and sign-up for this service.

Click here to see further information on OSHC.

The school canteen runs from Monday to Friday for Secondary and Tuesdays and Thursdays for Primary. All food served at the canteen is vegetarian.

Lunches must be ordered before 8:45 am via the Flexi Schools app. Lunch orders are delivered to Primary classes by student representatives. Secondary students may collect their lunch orders from the canteen window.

Download Flexi Schools App: Apple | Google

Snacks and drinks may be purchased at the canteen window during recess and lunchtime. Purchases at the window must be made with cash or with a physical credit/debit card. Phones may not be used for purchasing during school hours, in accordance with the school's ICT device guidelines.

The bell for homeroom goes at 8:50 am. Arrival after that time is considered late, and students are expected to go through reception before going to class. Students sign in at reception and are given a late pass to show their teacher.

If you need to pick up your child early, please give the reception at least 20 minutes' advance notice. Students are not always readily available as they may be in the middle of a project, out at sport, or in another building for specialist classes. Parents arriving during a class period may need to wait until the period is over. Any student leaving early must be signed out by their parent/carer through reception.

Students are expected to remain at school for the whole day. Students who leave early may miss out on important learning. We ask that parents allow their children to remain at school for the whole school day, except in urgent or emergency circumstances.

If your student is not coming to school due to illness or other reasons, please notify the school by phoning reception or emailing admin@ec.vic.edu.au so that the roll can be marked appropriately. Please do not contact only the teacher, as they cannot update the record correctly.

If a student becomes unwell at school or injures themselves, they will be sent to sickbay, who will then contact parents if appropriate. Parents may need to make arrangements to collect a sick or injured child.

Students who may have a highly contagious condition, such as gastroenteritis, are required to remain away from school for at least 24 hours after symptoms have ceased (e.g., vomiting).

If your student will be away for over a week (eg, for a family holiday), please notify the school at admin@ec.vic.edu.au.

Please note that students who are away during school hours may miss important learning and assessments. Teachers are not required to provide work for students while they are away.

There are various volunteering opportunities at the school, such as reading in classrooms, assisting with swimming, and supervising groups on excursions/camps.

To comply with child-safety regulations and keep our community safe, all volunteers must complete the school's clearance process before engaging in volunteer work at the school. The requirements for Volunteer Clearance include:

• WWCC (Working With Children Clearance)

If you would like to volunteer at the school, please make sure to obtain a WWCC. For further details, please contact reception.

Consent2Go (C2G) is a consent platform primarily designed to make school excursions safer. It allows medical conditions and emergency contacts to be available on the teachers phones without requiring internet, and is an easy way for parents to provide their consent for school activities.

Once a student is enrolled at the school, the only way to update personal and medical details is through the C2G platform. Parents are invited to update their details through the platform before school commences, and before any excursions/camps.

It is essential that parents familiarise themselves with Consent2Go and, when invited, check that information is up to date. New asthma management plans, anaphylaxis plans, medical reports, and educational psychologist reports must all be added via this platform to keep the school up to date. Some of this information may have been provided to the school; however, if it is not there when parents sign in, we ask them to add it again or contact the school. Please do not assume the information will be available to staff if it is not appearing in C2G.

It is also essential that parents respond to and give consent via the app when their child is scheduled for an excursion, camp, or other outing that requires consent.

The app is also used to give consent for photos to be used in the different school publications, such as the website and Facebook account. Please keep this updated with your preferences.

SEQTA is an online learning management system used by students, teachers, parents and carers to engage with learning and college communications. There are separate portals for students and parents.

School reports are published through the portal for parent viewing and download. Secondary students may also use the portal to view classwork and assignments, exam timetables, and general notices.

All Parents should receive a welcome email for SEQTA a few days before their child starts at Edinburgh College.

Secondary students will receive their SEQTA account and login instructions on the first day or two of school. Staff can help to guide them in logging in and navigating the platform.